Proposed workflow examples. Tools and integrations are selected after reviewing your systems, permissions and requirements; no live integration is implied.
01
Accounting
Manual transaction entry can introduce inconsistent classifications and unsupported postings.
Automated Process
Transaction received → Extract transaction data → Propose classification → Review → Controlled output
Tools & Integrations — proposed
n8n or Make.com · OCR / AI extraction · Supported accounting software or ERP · Excel or Google Sheets
Expected Outcome
Less re-keying and more consistent, traceable transaction preparation.
Human Review & Controls
Finance staff verify classifications and approve every posting; duplicates and missing support remain unposted until resolved.
View Workflow
01Transaction received
02Extract transaction data
03Propose classification
04Validate amounts and documents
05Finance reviewer approves
06Post through a supported accounting integration
07Route rejected or incomplete entries to an exception queue
02
Book Keeping
Invoices and receipts arrive across channels, leaving gaps in day-to-day records.
Automated Process
Invoice or receipt received → Collect in a controlled folder → Extract dates, amounts and suppliers → Review → Controlled output
Tools & Integrations — proposed
Power Automate · SharePoint or Google Drive · OCR extraction · Excel or Google Sheets
Expected Outcome
More organised supporting documents and fewer repeated data-entry tasks.
Human Review & Controls
A bookkeeper checks original documents and approves draft entries; uncertain extraction is held for manual correction.
View Workflow
01Invoice or receipt received
02Collect in a controlled folder
03Extract dates, amounts and suppliers
04Check duplicates and missing fields
05Prepare draft entries
06Bookkeeper reviews and approves
07Archive documents and flag incomplete records
03
Compliances
Scattered due dates and missing documents create last-minute compliance work.
Automated Process
Obligation added to calendar → Assign owner and due date → Request required documents → Review → Controlled output
Tools & Integrations — proposed
Power Automate or n8n · Excel or Google Sheets · SharePoint · Email notifications
Expected Outcome
Clearer deadline ownership and fewer missed preparation steps.
Human Review & Controls
Qualified reviewers verify obligations and filings; statutory submissions require authorised human approval, with overdue items escalated.
View Workflow
01Obligation added to calendar
02Assign owner and due date
03Request required documents
04Validate checklist completeness
05Send reminders and escalate delays
06Advisor reviews filing pack
07Record authorised filing status and evidence
04
Reporting
Recurring MIS depends on manual consolidation and inconsistent metrics.
Automated Process
Reporting period begins → Import supported source data → Validate totals and completeness → Review → Controlled output
Tools & Integrations — proposed
Power Automate or Make.com · Excel · Supported ERP connectors · Power BI
Expected Outcome
Faster recurring report preparation with clearer data lineage.
Human Review & Controls
Finance owners approve definitions and reports; validation failures block publication until resolved.
View Workflow
01Reporting period begins
02Import supported source data
03Validate totals and completeness
04Calculate approved KPIs
05Generate draft MIS
06Finance owner reviews
07Publish approved report and flag source discrepancies
05
Accounts Receivable
Manual invoice follow-ups make overdue balances and collection progress difficult to track.
Automated Process
Invoice issued or updated → Sync invoice and receipt records → Validate balances and customer details → Review → Controlled output
Tools & Integrations — proposed
n8n or Make.com · Supported accounting integrations · Excel or Google Sheets · Email / supported messaging
Expected Outcome
More consistent follow-ups and better collections visibility.
Human Review & Controls
Staff review disputed balances, credits and sensitive reminders; no automatic write-offs or unapproved customer actions.
View Workflow
01Invoice issued or updated
02Sync invoice and receipt records
03Validate balances and customer details
04Calculate ageing and flag overdue invoices
05Schedule approved reminders
06Route disputes to account owner
07Update collection status and escalate unresolved balances
06
Accounts Payable
Vendor invoices, supporting documents and approvals are spread across inboxes.
Automated Process
Vendor invoice received → Extract and check invoice details → Match purchase and receipt documents → Review → Controlled output
Tools & Integrations — proposed
Power Automate · OCR extraction · SharePoint · Supported ERP or accounting integrations
Expected Outcome
Less invoice chasing and a clearer view of approved liabilities.
Human Review & Controls
Invoice approval and payment release remain separate authorised human actions; mismatches and changed bank details require verification.
View Workflow
01Vendor invoice received
02Extract and check invoice details
03Match purchase and receipt documents
04Flag duplicates or mismatches
05Route to authorised approvers
06Prepare approved payment schedule
07Authorised staff release payments and resolve exceptions
07
Reconciliation
Line-by-line bank and ledger matching consumes time and hides unresolved differences.
Automated Process
Statements available → Import bank and ledger data → Validate periods and opening totals → Review → Controlled output
Tools & Integrations — proposed
n8n or Power Automate · Excel or Google Sheets · Supported bank-file / ERP imports
Expected Outcome
Less routine matching and better visibility of unresolved differences.
Human Review & Controls
Reviewers confirm ambiguous matches and approve adjustments; the workflow never silently changes ledger entries.
View Workflow
01Statements available
02Import bank and ledger data
03Validate periods and opening totals
04Match using approved rules
05Flag unmatched or ambiguous items
06Reviewer resolves exceptions
07Publish approved reconciliation and retain audit trail
08
Treasury
Cash information arrives at different times, making upcoming funding needs difficult to see.
Automated Process
Cash-position refresh triggered → Collect balances and approved schedules → Validate dates and completeness → Review → Controlled output
Tools & Integrations — proposed
Power Automate · Excel · Supported accounting / bank data sources · Power BI
Expected Outcome
Earlier visibility of potential cash gaps and working-capital needs.
Human Review & Controls
Treasury staff validate assumptions and balances; transfers, borrowing and payment decisions require separate authorisation.
View Workflow
01Cash-position refresh triggered
02Collect balances and approved schedules
03Validate dates and completeness
04Combine expected inflows and outflows
05Prepare cash-position report
06Treasury owner reviews assumptions
07Share approved view and escalate missing balances
09
FP&A
Disconnected budget and actual files slow variance analysis and forecast updates.
Automated Process
Planning cycle or actuals update → Import budgets and actuals → Validate account mapping and periods → Review → Controlled output
Tools & Integrations — proposed
Excel or Google Sheets · Power BI · n8n or Make.com · Supported ERP integrations
Expected Outcome
More timely variance analysis and comparable planning scenarios.
Human Review & Controls
Finance leaders approve assumptions and forecasts; scenarios are estimates rather than guaranteed business outcomes.
View Workflow
01Planning cycle or actuals update
02Import budgets and actuals
03Validate account mapping and periods
04Calculate variances
05Update draft forecasts and scenarios
06Finance leaders review assumptions
07Publish approved planning pack and flag anomalies
10
Audits
Evidence requests and pending observations are tracked in scattered messages.
